Executive Assistant

Employment Type

: Full-Time

Industry

: Miscellaneous



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Citi's Community Development group supports Citi's efforts to promote financial inclusion and responsible finance for low- and moderate-income (LMI) individuals and communities by expanding access to financial products and services, and developing innovative community partnerships through community investment. The Executive Assistant will provide team support within the Citi Community Development (CCD) New York Tri-State market. The individual will be responsible for managing all administrative functions for the NYTS market, which involves communications with various CCD team members and levels of management. **Responsibilities:** + Directly supports a C15 level manager and generally supports an entire department + Process invoices through P2P system for Charitable Contributions and Events, Advertising and Marketing, and other general expenses + Assist in monitoring, tracking, and reporting spend to budget and progress toward achieving spend goals as directed + Complete information entry and CRA documentation for charitable contributions in CCD's SmartSimple database + Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms + Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team + Coordinates travel arrangements; prepare and distribute schedules/agendas for travel + Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports + Handles incoming calls; responds to inquiries + Process and follow-up on Virtual Requests + May prepare and review materials and correspondence for meetings + Maintains and update files/records, produces reports and various correspondence + Handles sensitive materials; maintain appropriate levels of confidentiality + Performs other duties and functions as assigned + Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency. **Qualifications:** + 3+ years of office administration experience preferably within a large and complex financial services or similar organization + Self-motivated and detail oriented + Consistently demonstrates clear and concise written and verbal communication skills + Proficient in Microsoft Office **Education:** + Bachelor's/University degree or equivalent experience ------------------------------------------------- Grade :All Job Level - All Job FunctionsAll Job Level - All Job Functions - US ------------------------------------------------------ Time Type :Full time ------------------------------------------------------ Citi is an equal opportunity and affirmative action employer. Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity. Citigroup Inc. and its subsidiaries ('Citi') invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity CLICK HERE at https://www.citigroup.com/citi/accessibility.html . To view the 'EEO is the Law' poster CLICK HERE at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf . To view the EEO is the Law Supplement CLICK HERE at https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf . To view the EEO Policy Statement CLICK HERE at http://citi.com/citi/diversity/assets/pdf/eeo_aa_policy.pdf . To view the Pay Transparency Posting CLICK HERE at https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf . Citi is an equal opportunity and affirmative action employer. Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.